Booth Set-up

Important Show Information
January 18-19, 2023 Booth Set-Up
January 19-21, 2023 Event Days

Booth Set-up

The Buy Mart will be located in Hall B of Prairieland Park’s World Trade and Convention Centre complex, 503 Ruth Street West, Saskatoon, SK, S7K 4E4. For those of you that are unfamiliar with our show, this hall is on one floor, under one roof. The setting up of booths is allowed on Thursday January 18, 2023, from 12:00 noon until 5:00 p.m. and on Friday January 19, 2023, from 8:00 a.m. until 1:00 p.m. The Buy Mart will be “open for business” to the Retailers on Friday January 19, 2023, from 2:00 p.m. to 7:00 p.m.

No Retailers will be allowed into the halls on our “set-up” days, January 18, 2023, and on January 19, 2023, before 2:00 p.m. Please, DO NOT make any appointments that require Retailers to visit your booth before 2:00 p.m. on January 19, 2023.

You may wish to start setting your booth up on Thursday January 18, 2023, after 12:00 noon so that you are not rushed setting it up on Friday January 19, 2023. This extra time should give all Sales Reps the ability to have their booths completely set-up and to be ready for the Retailers when they are allowed to come in for “open viewing” and/or to start working accounts at 2:00 p.m. on Friday. On average, we get 75 to 80 Retail Stores viewing and/or working their appointments on Friday.

NOTE: BOOTH SET UP – All booths should be completely set up by 1:00 p.m. on Friday. The display company will be clearing the aisles of pallets etc. and will be leaving the building at 2:00 p.m. They will not be returning until the Buy Mart is over on January 21, 2023. It is up to you to ensure that you adjust your arrival schedule accordingly so that you have enough time to completely set up your booth by 2:00 p.m. on Friday.

Receiving of Samples and Booth Set-up

If you plan to send samples via courier or shipping company; these will be accepted at Hall B on Thursday January 18, 2023, at 10:00 a.m. and Friday January 19, 2023, starting at 9:00 a.m. Please make your courier or shipping company aware of these times.

For those of you that will be arriving in Saskatoon on Thursday, you are allowed to set-up your booth from 12:00 noon to 5:00 p.m. and then again on Friday, from 8:00 a.m. to 1:00 p.m. Although the display people may still be placing fixtures in the booths they will try to work around you. Security personnel will be present overnight.

There will be approximately 60 Sales Agencies setting up at this Buy Mart and we are trying to make the move-in and set-up run as smoothly as possible.

The Buy Mart will close on Sunday January 21, 2023, at 4:00 p.m.

Due to the chaos created by numerous Sales Agencies packing their booths up early at some of our previous Buy Marts, NO Sales Agencies will be allowed to “take-down” and vacate their booths before 4:00 p.m. on Sunday January 21, 2023.

To put it another way; your booth must appear to be open for business until 4:00 p.m. This applies to ALL Sales Agencies! No exceptions!

This means NO tape guns, NO shrink wrapping of samples, NO loading of pallets in the aisles, NO packing of samples, NO carrying of samples out to your vehicle, none of these things BEFORE 4:00 P.M.

If applicable, please ensure that you adjust your return airline booking schedules accordingly.

Also, YOU are responsible to ensure that the removal of your samples happens on Sunday January 21 2023, after 4:00 p.m.

NOTE: You may be charged extra storage and loading fees if your samples are not picked up by 10:00 p.m. on this day.

For more information regarding show information, payment requirements, application information or if you have misplaced your original letter from the Midwest Buy Mart. You can view and download a version below.